Volunteering Opportunities

If you see an opening that interests you, please fill in our volunteering form – there’s a section where you can apply for a specific position. If you have already filled out the form and wish to apply for a specific position, you can email us at volunteers@discon3.org. If you don’t see anything that suits you, please fill in our volunteering form and let us know what kind of position you are interested in.

PositionDivisionTasks and responsibilitiesExperience and skillsTime commitment
Pocket Convention Guide EditorPublicationsCoordinate with Program, Events, Exhibits, and other divisions to produce the DisCon III pocket convention guide. Layout design and editing similar publications1-2 hours per day in the final months before the start of DisCon III
Information Booth StaffMember and Staff ServicesInfo Booth needs friendly people to help staff the booth during the day. While helpful to be an experienced Worldcon-goer or a Washington-area-familiar
fan, we can work with anyone with a few hours to spare.
Let us know if you've worked a convention or Worldcon Information Booth before, if you've been to Worldcons before and/or if you are knowledgeable about Washington, DC.At-con - 2 hours minimum per day to as many hours as you want.
Editorial StaffProgramEditing program ideas to adhere to in-house style guide during the brainstorming process.Professional-level copyediting and/or proofreading experience.2-5 hours a week through winter 2021.
Facilitation Area HeadChairsThe Facilitation Area Head needs to be highly organized and be able to assist the chairs by leading the team dedicated to scheduling, organizing, and scribing for committee meetings. We have an initial system in place for this, we just need someone not a co-chair to take it on and ensure it keeps moving forward. This work would continue to an at-con role in managing the daily DH meetings during DCIII, and also some work on care and feeding of DHs at con.Ability to keep information organized, and keep confidential information confidential.Pre-con - 1-5 hours per week; at-con 3-4 hours per day (depending on size of team and ability to delegate)
QuartermasterMember and Staff ServicesIn charge of receiving in general supplies, organizing so they are readily identifiable in a centrally located “stockroom” for distribution to various food functions (i.e., con suite, staff den, green room, teen lounge). Ensure that food is delivered to each food function in a timely fashion. Maintaining track of inventory, so that overbuying does not occur and there is nothing excessive left over. Also to make sure that all food functions get what they need in a timely manner. Certain supplies will be allocated only to staff den (for example); those supplies may be delivered directly to location.Organization, attention to detail, ability to deal with changing situations on a last minute basis, ability to deal with all preferences (for example, willing to serve meat even if personally vegan)Minimal pre-con work; emails, online and/or in-person meetings. Move-in and at-con will need coverage during most hours hospitality is running; hours to be determined.
BuyerMember and Staff ServicesCentralized purchasing for Hospitality - Will acquire supplies (mostly consumables) for hospitality and deliver to Quartermaster or directly to assigned location if needed (eg, staff den). If delivering directly, notifying Quartermaster of supplies delivered. The Buyer will have to shop in a variety of stores and keep track of receipts. Ability to drive a van or 26 ft truck is a plus, but not required. Ability to work with various departments within Hospitality to determine supplies needed and understand the purchasing and serving philosophy being used by Hospitality.

Ability to go out and shop in a variety of stores, including but not limited to all warehouse clubs (including Costco, Sam's Club, and BJ's - corporate memberships will be provided by convention), grocery stores, specialty shops, etc. Understanding of what substitutions are acceptable and when substitutions should not be made, and making judgment calls when necessary. Ability to see opportunities for items that are not on the list to purchase, and take advantage of appropriately and within budget.

Ability to keep track of, and turn in, all receipts (you are not expected to put out any of your own money - convention will provide).

Ability to drive anything from cargo van to 24 or 26 foot truck (CDL not needed) is a plus, but not required.
Minimal pre-con work, mostly emails, online and/or in person meetings. More time will be needed at Move-in and start of con, tapering down towards end of convention. Move-out may require returning and/or donating any left over consumables. Post-con potentially up to 5-10 hours.
TimekeeperWSFSTrack debate time during WSFS Business Meeting, including dividing between sides and time allocated to subsidiary motions. Rudimentary knowledge of rules of debate and arithmetic3 hours a day at con for the three or (possibly) four days of the Business Meeting. (Meeting sessions are generally 10am-1pm on the second-fourth days of the convention.)
Site Selection StaffWSFSSite selection staff assists the site selection administrator in collecting, validating, and counting ballots in the election of a location for the 2023 Worldcon. This role is entirely on-site and at-con, and will involve face to face interaction with members, so some customer service skills are required. Tasks may include taking payment (including credit cards), entering voter data into a computer, validating member information via a computer, and collecting physical ballots, all performed while seated. Brief training will be conducted. Basic customer service skills, basic computer skillsShifts will be 1-2 hours in length and are expected to be between the hours of 12pm-6pm on Wednesday, Thursday, and Friday of the convention, scheduled with your input and approval. Some people will be needed Tuesday evening (Aug 24) before the convention to assist in validating ballots submitted in advance. All site selection staff will be required to attend the ballot counting session, which is expected to happen Friday evening of the convention, opposite the Masquerade.
Social Media Area HeadOutreach- Help with scheduling content on FB, Twitter, Instagram
- Monitor incoming messages and some keywords/trends on SM and either respond when needed or forward to SM AH or Outreach DH
- Feedback community needs/concerns to SM AH and Outreach DH
- Talent for crafting clear and well-written communications is appreciated
- Keeping a calm and considerate approach in handling tough situations
- Possess a desire to help others find information and answer questions
Focusing right now on pre-con staff and it would be 1-5 hours a week
Treasury StaffChairsThe at-con treasury staff will be responsible for managing the flow of money during the convention. Tasks will include taking in and dispersing cash as needed, including working with the art show, registration, and site selection, and maintaining at-con books. Not everyone will do all tasks. The time commitment can vary from a few hours each day on up. There will be morning, mid-day, and evening shifts, so the time commitment is flexible. Attention to detail is critical. Experience with spreadsheets (Excel and/or Google Sheets) is very helpful. Prior experience working at-con treasury is desired.Pre-con commitment will be minor, just organizational meetings. At con, from 2-3 hrs per day on up.