Volunteering Opportunities

If you see an opening that interests you, please fill in our volunteering form – there’s a section where you can apply for a specific position. If you have already filled out the form and wish to apply for a specific position, you can email us at volunteers@discon3.org. If you don’t see anything that suits you, please fill in our volunteering form and let us know what kind of position you are interested in.

PositionDivisionTasks and responsibilitiesExperience and skillsTime commitment
Treasury StaffChairsThe at-con treasury staff will be responsible for managing the flow of money during the convention. Tasks will include taking in and dispersing cash as needed, including working with the art show, registration, and site selection, and maintaining at-con books. Not everyone will do all tasks. The time commitment can vary from a few hours each day on up. There will be morning, mid-day, and evening shifts, so the time commitment is flexible. Attention to detail is critical. Experience with spreadsheets (Excel and/or Google Sheets) is very helpful. Prior experience working at-con treasury is desired.Pre-con commitment will be minor, just organizational meetings. At con, from 2-3 hrs per day on up.
Information Booth StaffMember and Staff ServicesInfo Booth needs friendly people to help staff the booth during the day. While helpful to be an experienced Worldcon-goer or a Washington-area-familiar
fan, we can work with anyone with a few hours to spare.
Let us know if you've worked a convention or Worldcon Information Booth before, if you've been to Worldcons before and/or if you are knowledgeable about Washington, DC.At-con - 2 hours minimum per day to as many hours as you want.
QuartermasterMember and Staff ServicesIn charge of receiving in general supplies, organizing so they are readily identifiable in a centrally located “stockroom” for distribution to various food functions (i.e., con suite, staff den, green room, teen lounge). Ensure that food is delivered to each food function in a timely fashion. Maintaining track of inventory, so that overbuying does not occur and there is nothing excessive left over. Also to make sure that all food functions get what they need in a timely manner. Certain supplies will be allocated only to staff den (for example); those supplies may be delivered directly to location.Organization, attention to detail, ability to deal with changing situations on a last minute basis, ability to deal with all preferences (for example, willing to serve meat even if personally vegan)Minimal pre-con work; emails, online and/or in-person meetings. Move-in and at-con will need coverage during most hours hospitality is running; hours to be determined.
BuyerMember and Staff ServicesCentralized purchasing for Hospitality - Will acquire supplies (mostly consumables) for hospitality and deliver to Quartermaster or directly to assigned location if needed (eg, staff den). If delivering directly, notifying Quartermaster of supplies delivered. The Buyer will have to shop in a variety of stores and keep track of receipts. Ability to drive a van or 26 ft truck is a plus, but not required. Ability to work with various departments within Hospitality to determine supplies needed and understand the purchasing and serving philosophy being used by Hospitality.

Ability to go out and shop in a variety of stores, including but not limited to all warehouse clubs (including Costco, Sam's Club, and BJ's - corporate memberships will be provided by convention), grocery stores, specialty shops, etc. Understanding of what substitutions are acceptable and when substitutions should not be made, and making judgment calls when necessary. Ability to see opportunities for items that are not on the list to purchase, and take advantage of appropriately and within budget.

Ability to keep track of, and turn in, all receipts (you are not expected to put out any of your own money - convention will provide).

Ability to drive anything from cargo van to 24 or 26 foot truck (CDL not needed) is a plus, but not required.
Minimal pre-con work, mostly emails, online and/or in person meetings. More time will be needed at Move-in and start of con, tapering down towards end of convention. Move-out may require returning and/or donating any left over consumables. Post-con potentially up to 5-10 hours.
Move Out HelpersOperationsHelp with move-out on Sunday of Convention and ALSO Monday after the Convention. Tracking down things to move out. Loading things onto carts. Pushing carts. Loading trucks. Etc.Previous move-in/move-out experience is a plus.From a couple of hours to a couple of days
Move In HelpOperationsHelp with move-in on the Monday and Tuesday before the Convention and the first day Wednesday of the Convention. Unloading trucks, pushing carts, delivering thing to where they go. Etc.Prior move-in/move-out experience is a plusFrom a couple of hours to a couple of days
Truck DriversOperationsMust have experience with driving (and backing up) large trucks (bigger than a panel van) and feel comfortable driving a "26 foot / 26,000 pound truck", have a US driver's license, a good driving record, good eye-sight (corrected is fine), and be less than 65 years old. CDL is NOT required.Must have experience with driving (and backing up) large trucks (bigger than a panel van) and feel comfortable driving a "26 foot / 26,000 pound truck", have a US driver's license, a good driving record, good eye-sight (corrected is fine), and be less than 65 years old. CDL is NOT required.Several hours to a day at a time.
ListenerMember and Staff ServicesEvery member of the Discon3 community agrees to uphold the Discon3 Code of Conduct. The Listening Team is responsible for supporting our convention and its members in living up to this commitment. We handle incidents that breach (or may breach) our Code of Conduct at the conference and in associated online spaces. This involves taking reports from people who have been harmed, investigating incidents, communicating with people who have violated (or have been accused of violating) our Code of Conduct, and making recommendations about how to ensure the community's safety.

We need Listeners both in-person and online/remote. Remote listeners will be present for online events and in the incident Discord to respond to incidents in these spaces, and will maintain contact with on-site listeners via Discord to participate in incident response discussions. We are especially hoping to recruit remote Listeners outside of Discon3's time zone (GMT -5) to help improve coverage in online spaces.
Listening Team work requires empathy, sound judgment, discretion, and a commitment to upholding our Code of Conduct. This is a position of significant trust that requires recognizing harassing and otherwise problematic behavior, handling confidential information, working with people who've had negative (sometimes traumatic) experiences, and maintaining grace in the face of potentially hostile feedback from members of the community.

While not required, prior work in convention safety and/or anti-harassment is a huge benefit, as is training in mental health first aid. Context on anti-harassment work within the fandom community is helpful. Mandatory Reporters are welcome to participate in the Listening Team, but must be prepared to disclose their reporting obligations and recuse themselves from incidents involving populations about whom they have a duty to report.
The time commitment is highly variable, but tends to be fairly light prior to the con, and during the con can vary from a few hours to full-time. This is a largely "on call" role, where listeners can participate in convention events as long as they're able to respond when paged during their shift. We will work with Listeners to establish manageable on-call hours that allow them to set boundaries around when they're off the clock. After the con, the time commitment is minimal to light--in the absence of a serious incident still in need of management, post-con work involves reading over the head listener's final report and suggesting improvements.
Captioning LiaisonMember and Staff ServicesThe Captioning Liaison will provide communication between the remote captioning vendor (NCI) and the Access and Tech teams on-site at the con. This includes providing Zoom links to NCI, which are created 24 hours prior to each event, and fielding phone calls from NCI captioners checking in for each event they are captioning. This may be as many as 75 phone calls over the course of the convention; we will work with NCI to streamline this process. The Captioning Liaison will be in touch with Access/Tech via email, Discord, SMS, and phone as needed to relay information to/from NCI. [This task can be done remotely.]Familiarity with Zoom is needed.During con, roughly 3 hours a day total, over a span of about 12 hours a day.
Front of House Area HeadEventsThe Front of House AH would be in charge of coordinating the FoH teams for the various large Events. The teams responsibilities would include:

-Coordinating with Line Management,
-Controlling Access to the Events Venue
- Ensuring aisles and seat spacing meet ADA requirements
- Managing early seating groups/reserved seating lists: ADA, Hugo Finalists, other as needed per event
- Coordinating with Stage Manager with respect to closing doors and start of show.

Other duties may be included as per the needs of each event.
Experience with managing a team, working events, and interacting with people in lines.Several hours every Event evening, some planning and organizing.
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