Volunteering Opportunities

If you see an opening that interests you, please fill in our volunteering form – there’s a section where you can apply for a specific position. If you have already filled out the form and wish to apply for a specific position, you can email us at volunteers@discon3.org. If you don’t see anything that suits you, please fill in our volunteering form and let us know what kind of position you are interested in.

PositionDivisionTasks and responsibilitiesExperience and skillsTime commitment
Pocket Convention Guide EditorPublicationsCoordinate with Program, Events, Exhibits, and other divisions to produce the DisCon III pocket convention guide. Layout design and editing similar publications1-2 hours per day in the final months before the start of DisCon III
Gaming Area HeadProgramThe Gaming Area Head should be committed to promoting gaming in all forms. They should have excellent communication skills and be proactive in wrangling staff. The Gaming Area Head should identify people who would be good for running different kinds of gaming areas (video/arcade, board/strategy/RPG). Ability to manage space allocation a plus.I need someone who has been high-level staff at a gaming convention, preferably of more than one type (board, video, etc). Strong communication skills and management experience is required.
Brainstorming AdminProgramWork will consist of moving ideas posted to the brainstorming mailing list and generated during work sessions into programming database. If you do not consider yourself a creative person but like being part of a team and enjoy digitally filing things, this is for you!You don't need convention experience for this one! We would like someone who has experience in online databases and can commit a regular schedule for the duration of the brainstorming period (late spring through December 2020).2-10 hours a week from late spring through December 2020.
Academic Program HeadProgramThe Academic Program Head will be an active member of brainstorming team who keeps on top of recent trends and can identify unusual academic areas of interest. We are looking for someone who likes to do research, can help draft the call for submissions and know where to spread it, and has some experience in evaluating academic talks and/or posters. The ability to locate and handle members of a small review committee would be a big plus.Experience wrangling academics through volunteer or professional experience is a must. An advanced degree would be a bonus.1-5 hours a week pre-con, starting summer 2020
Information Booth StaffMember and Staff ServicesInfo Booth needs friendly people to help staff the booth during the day. While helpful to be an experienced Worldcon-goer or a Washington-area-familiar
fan, we can work with anyone with a few hours to spare.
Let us know if you've worked a convention or Worldcon Information Booth before, if you've been to Worldcons before and/or if you are knowledgeable about Washington, DC.At-con - 2 hours minimum per day to as many hours as you want.
Brainstorming StaffProgramBrainstorming staff will generate and develop ideas according to their areas of interest to pass up to Program Area Heads. Must be able to write in English at an advanced level; proficiency in other languages is helpful. Work to be done online.We are looking for people who go to a variety of conventions, so please let us know your favorites and what your ideal programming looks like.2-5 hours per week through December 2020.
Literary Program HeadProgramThe Literary Program Head will be responsible for the broad range of literary programming, to include Reading, Publishing, Writing and Editing, and others (specific areas TBD). They will be responsible for setting the tone of literary programming, locating and managing staff, overseeing the panelist selection process, and ensuring all literary deadlines are met.We are looking for someone who has experience running programming at a regional or larger convention with a strong literary focus. Management experience required.This is a time-intensive position, requiring 5+ hours a week through the brainstorming process and intensifying through the spring of 2021 to 10+ hours a week.
Editorial StaffProgramEditing program ideas to adhere to in-house style guide during the brainstorming process.Professional-level copyediting and/or proofreading experience.2-5 hours a week through winter 2021.
Listener/IRT Area HeadMember and Staff ServicesThe Listener Team is responsible for the convention Code of Conduct, both before and during the event. The code can be found here: https://discon3.org/about/coc/

The Area Head will be responsible for building the Listener Team, working with the MSS DH and Chairs on any changes to the CoC, and being the first point of contact for any CoC reports. They will work on the reports to conclusion, or delegate this to members of their team, while providing suitable support. Working on the reports will include speaking to the parties involved, any witnesses and potentially venue security and law enforcement, all in line with the Code of Conduct. They will also be working with the MSS DH to ensure proper processes and procedures are in place to handle these reports in a clear manner. After the con a full report will be needed for the Chairs detailing any incidents that occured during the event.
The Listener AH must be able to deal with multiple difficult situations and potentially upset or traumatised people. They must be able to apply as objective an approach as possible, while remaining emphatic towards all involved in a potential incident. Excellent customer service skills are required, as is the ability to support a small team in potentially difficult circumstances.

Previous experience being involved in a Listener/IRT team at a large convention (2500+) or leading such a team and/or working professionally in a social work/counselling is required.

Some knowledge of, or willingness to familiarise with, relevant US federal and local DC laws on relevant topics a bonus.
Pre-con, 2 hours a week. Month of con, 5 hours a week. At con, full time job. Post-con, 10 hours total completing reports.
Facilitation Area HeadChairsThe Facilitation Area Head needs to be highly organized and be able to assist the chairs by leading the team dedicated to scheduling, organizing, and scribing for committee meetings. We have an initial system in place for this, we just need someone not a co-chair to take it on and ensure it keeps moving forward. This work would continue to an at-con role in managing the daily DH meetings during DCIII, and also some work on care and feeding of DHs at con.Ability to keep information organized, and keep confidential information confidential.Pre-con - 1-5 hours per week; at-con 3-4 hours per day (depending on size of team and ability to delegate)
QuartermasterMember and Staff ServicesIn charge of receiving in general supplies, organizing so they are readily identifiable in a centrally located “stockroom” for distribution to various food functions (i.e., con suite, staff den, green room, teen lounge). Ensure that food is delivered to each food function in a timely fashion. Maintaining track of inventory, so that overbuying does not occur and there is nothing excessive left over. Also to make sure that all food functions get what they need in a timely manner. Certain supplies will be allocated only to staff den (for example); those supplies may be delivered directly to location.Organization, attention to detail, ability to deal with changing situations on a last minute basis, ability to deal with all preferences (for example, willing to serve meat even if personally vegan)Minimal pre-con work; emails, online and/or in-person meetings. Move-in and at-con will need coverage during most hours hospitality is running; hours to be determined.
BuyerMember and Staff ServicesCentralized purchasing for Hospitality - Will acquire supplies (mostly consumables) for hospitality and deliver to Quartermaster or directly to assigned location if needed (eg, staff den). If delivering directly, notifying Quartermaster of supplies delivered. The Buyer will have to shop in a variety of stores and keep track of receipts. Ability to drive a van or 26 ft truck is a plus, but not required. Ability to work with various departments within Hospitality to determine supplies needed and understand the purchasing and serving philosophy being used by Hospitality.

Ability to go out and shop in a variety of stores, including but not limited to all warehouse clubs (including Costco, Sam's Club, and BJ's - corporate memberships will be provided by convention), grocery stores, specialty shops, etc. Understanding of what substitutions are acceptable and when substitutions should not be made, and making judgment calls when necessary. Ability to see opportunities for items that are not on the list to purchase, and take advantage of appropriately and within budget.

Ability to keep track of, and turn in, all receipts (you are not expected to put out any of your own money - convention will provide).

Ability to drive anything from cargo van to 24 or 26 foot truck (CDL not needed) is a plus, but not required.
Minimal pre-con work, mostly emails, online and/or in person meetings. More time will be needed at Move-in and start of con, tapering down towards end of convention. Move-out may require returning and/or donating any left over consumables. Post-con potentially up to 5-10 hours.
TimekeeperWSFSTrack debate time during WSFS Business Meeting, including dividing between sides and time allocated to subsidiary motions. Rudimentary knowledge of rules of debate and arithmetic3 hours a day at con for the three or (possibly) four days of the Business Meeting. (Meeting sessions are generally 10am-1pm on the second-fourth days of the convention.)